AI-assisted project documentation and central email management
Starting point
The company runs many projects at the same time, with clients, planners, suppliers and subcontractors. Hundreds of emails pile up per project, spread across several staff mailboxes. Photos, measurements and notes sit on phones and in folders. The documentation for sign-off, variations and warranty was put together by hand at the end, with great effort. Important agreements could often be found in a single mailbox only.
Challenges
- Emails have to be filed under the right project, even without a project number in the subject.
- Attachments such as plans, quotes and delivery notes belong in the right place.
- Change requests and commitments must not get lost, they are the basis for variations.
- The documentation must be complete and traceable, even for disputes.
- Existing mailboxes and storage should keep working.
Solution
Curavani brings all project-related emails together in one place. An AI model reads every email, files it under the right project and stores attachments automatically. It spots commitments, change requests and open questions and records them as tasks. From emails, photos and notes the system keeps building the project documentation: project history, changes and sign-off papers. The team reviews and approves instead of writing it themselves.
Result
- Every project has a complete file, instantly findable for all staff.
- Documentation grows along the way instead of at the end of the project.
- Variations are fully backed up, nothing gets lost anymore.
- Less searching, fewer queries, faster sign-offs.